Forms & Fees

Find all the forms you might need as a licensed professional.






Fiscal Year End Instructions

Have you received or held money on the account of others during the period being reported on?

Real Estate Brokerages

If you have received or held money on the account of others during the period being reported on, complete, sign, and return to the Real Estate Council of Alberta the following forms:

Form 1: Engagement Letter Between Accountant and Client

Form 2: Real Estate Brokerage’s Representations to RECA

Form 3: Accountant’s Report

If you have not received or held money on the account of others during the period being reported on. Follow the below instructions.

  • Log into myRECA using your RECA ID number then go to “My Brokerage”
  • Your brokerage’s details will appear on the next screen. From the drop-down ”Action” menu, select ”File Accounting Reports”
  • On the next screen, click on ”Start”
  • The next screen will list all forms that are available to be filed online.  Click on Form 4.
  • Form 4 will appear on your screen. If necessary, you may add a new trust account by clicking on ”Add NEW Trust Account” near the middle of Form 4, and follow the instructions onscreen to add a new trust account.
  • Complete  the applicable questions
  • Check the box beside the statement ”I make this declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.”
  • Click on ”Submit Application”
  • At the top of the next screen, in red, it should say ”Report Successfully Filed.”
  • If the next screen does not say that, log out of the RECA Online system and then log back in before re-trying the above steps.
  • If a second attempt at filing Form 4 online does not work, please contact RECA.
  • Once Form 4 has been successfully submitted, and you see the screen that says ”Report Successfully Filed”, you may view your completed Form 4, under the ”Action” heading click on ”View”

 

Mortgage Brokerages

If you have received or held money on the account of others during the period being reported on, complete, sign, and return to the Real Estate Council of Alberta the following forms:

Form 1: Engagement Letter Between Accountant and Client

Form 2: Mortgage Brokerage’s Representations to RECA

Form 3: Accountant’s Report

If you have not received or held money on the account of others during the period being reported on. Follow the instructions below.

  • Log into myRECA using your RECA ID number then go to “My Brokerage”
  • Your brokerage’s details will appear on the next screen. From the drop-down ”Action” menu, select ”File Accounting Reports”
  • On the next screen, click on ”Start”
  • The next screen will list all forms that are available to be filed online.  Click on Form 4.
  • Form 4 will appear on your screen. If necessary, you may add a new trust account by clicking on ”Add NEW Trust Account” near the middle of Form 4, and follow the instructions onscreen to add a new trust account.
  • Complete  the applicable questions
  • Check the box beside the statement ”I make this declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.”
  • Click on ”Submit Application”
  • At the top of the next screen, in red, it should say ”Report Successfully Filed.”
  • If the next screen does not say that, log out of the RECA Online system and then log back in before re-trying the above steps.
  • If a second attempt at filing Form 4 online does not work, please contact RECA.
  • Once Form 4 has been successfully submitted, and you see the screen that says ”Report Successfully Filed”, you may view your completed Form 4, under the ”Action” heading click on ”View’

 

Closing Audit Instructions

Real Estate Brokerages

These reports shall cover the period between the ending date of the last accounting report to the date of termination of the brokerage’s real estate licence.

Have you received money on the account of others during the period being reported on?

If you have received or held money on the account of others during the period being reported on, please complete, sign, and return to the Real Estate Council of Alberta the following forms within 30 days of the real estate brokerage’s licence termination:

Form 1: Engagement Letter Between Accountant and Client

Form 2: Real Estate Brokerage’s Representations to RECA

Form 3: Accountant’s Report

If you have not received or held money on the account of others during the period being reported on, please return to the Real Estate Council of Alberta the following completed form within 30 days of the real estate brokerage’s licence termination:

Form 4: Declaration Respecting Absence of Trust Transactions

 

Mortgage Brokerages

These reports shall cover the period from the end of the last fiscal year reported on, to the effective date of termination of the mortgage brokerage’s licence.

If you have received or held money on the account of others during the period being reported on, please complete, sign, and return to the Real Estate Council of Alberta the following forms within one month of the mortgage brokerage’s licence termination:

Form 1: Engagement Letter Between Accountant and Client

Form 2: Mortgage Brokerage’s Representations to RECA

Form 3: Accountant’s Report

If you have not received or held money on the account of others during the period being reported on, please return to the Real Estate Council of Alberta the following completed form within one month of the mortgage brokerage’s licence termination:

Form 4: Declaration Respecting Absence of Trust Transactions

Instruction to Financial Institutions to pay interest to the Alberta Real Estate Foundation, pursuant to section 68 of the Real Estate Act.

The form “Instructions to Financial Institutions from Industry Members” can be found on the Alberta Real Estate Foundation website under Industry Information: www.aref.ab.ca.


Forms for Matters Currently Part of a Professional Conduct Review

The following forms relate to matters that are currently part of a professional conduct review. You should have received these forms, completed by RECA, at the time the VBRP was recommended by a Professional Conduct Review Officer. If you have misplaced your copies of the completed forms, please speak to the officer who is handling the file. They will provide you with new forms. The following forms should only be downloaded and used if you are unable to speak with your case officer and time is of the essence.

Agreements
Voluntary Broker Resolution Process Agreement – single client/customer
Voluntary Broker Resolution Process Agreement – multiple clients/customers

Releases
Voluntary Broker Resolution Process Release – single client/customer
Voluntary Broker Resolution Process Release – multiple clients/customers

 

Forms for Matters Not Currently Part of a Professional Conduct Review

Agreements
Voluntary Broker Resolution Process Agreement – single client/customer
Voluntary Broker Resolution Process Agreement – multiple clients/customers

Releases
Voluntary Broker Resolution Process Release – single client/customer
Voluntary Broker Resolution Process Release – multiple clients/customers

 

For more information about the Voluntary Broker Resolution Process, please click here.


Real Estate Relationship Forms

Consumer Relationships Guide
Consumer Relationships Guide (Brochure Format)
Consumer Relationships Guide (Plain, No Graphics Format)

The Consumer Relationships Guide, in either of two formats (above), is a mandatory form for all residential real estate professionals. The Consumer Relationships Guide is a simplified consumer-friendly Guide, with clear, plain language wording. Residential real estate professionals have a regulatory requirement to present and discuss the Guide with all consumers they are working with.

Common Law
Exclusive Seller Representation Agreement
Exclusive Buyer Representation Agreement
Agreement to Represent Both Buyer and Seller

Designated Agency
Exclusive Seller Representation Agreement
Exclusive Buyer Representation Agreement
Agreement to Represent Both Buyer and Seller

Customer Status
Customer Acknowledgement (Buyers and Sellers)
Seller Customer Acknowledgement and Fee Agreement

Non-Exclusive Sample Agreements
Buyer Representation Agreement (Common Law, No Fee)
Buyer Representation Agreement (Common Law, With Fee)

Buyer Representation Agreement (Designated Agency, No Fee)
Buyer Representation Agreement (Designated Agency, With Fee)

 

REALTORS® Association of Lloydminster and District (RALD) Forms

RALD Exclusive Seller Representation Agreement
RALD Exclusive Buyer Representation Agreement
RALD Agreement to Represent Both Buyer and Seller

 

Mortgage Broker Disclosure Documents

Representing the Borrower Service Agreement
Acting as an Intermediary Service Agreement
Borrower Consent and Disclosure When you Represent the Lender
Guidelines for Mortgage Broker Originated Application

 

Real Estate Appraisal Relationship Forms

Confirmation of Real Estate Appraisal Service Agreement
Real Estate Appraisal Service Agreement

 



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